Our Ethical Standards
All directors, officers, employees, interns, and volunteers of Kindah Foundation, Inc., shall act with honesty, integrity, and openness in all of their dealings as representatives of Kindah Foundation, Inc., shall maintain a working environment that values integrity, compassion, fairness, and respect. All activities carried out on behalf Kindah Foundation, Inc., by its employees, volunteers, interns, contractors and board members will be in compliance with applicable laws, bylaws, rules and regulations, and conducted according to the highest ethical and moral standards.
MISSION AND VISION
To promote early detection and prevention of Ovarian and Cervical Cancer through awareness, education, and survivors support services. The vision of Kindah Foundation, Inc., “A world where Gynecologic Cancer, Human Papillomavirus (HPV), and Polycystic Ovary Syndrome (PCOS) is treated as a public priority”.
- The Board of Directors is responsible for setting the mission and the strategic direction of Kindah Foundation, Inc., and for exercising oversight of its finances and policies. The Board of Directors shall:
- Ensure that Board members possess the requisite skills and experience to carry out their duties and that all directors understand and fulfill their governance duties, acting for the benefit of Kindah Foundation, Inc., and its public purpose;
- Adopt and implement a Conflict of Interest Policy so that conflicts of interest, as well as the appearance of conflicts of interest, are avoided or properly managed through disclosure, recusal, or other means;
- Be responsible for the hiring and regular performance review of the Chief Executive Officer, and ensure that the compensation of the Chief Executive Officer is reasonable and appropriate;
- Ensure that the Chief Executive Officer and appropriate staff provide the Board of Directors with timely and comprehensive information so that the Board of Directors can effectively carry out its duties;
- Ensure that Kindah Foundation, Inc., conducts all transactions and dealings with integrity and honesty;
- Ensure that Kindah Foundation, Inc., promotes working relationships with Board members, management team, staff, and volunteers based on mutual respect, fairness, and openness;
- Ensure that Kindah Foundation, Inc. is fair and inclusive in its hiring and promotion policies and practices for all Board, management team, staff, and volunteer positions;
- Ensure that key policies of Kindah Foundation, Inc., are in writing, clearly articulated, and adopted;
- Ensure that the resources of Kindah Foundation, Inc., are responsibly and prudently managed;
- Ensure that Kindah Foundation, Inc., has the capacity to carry out its programs effectively.
LAW AND ETHICS
- Kindah Foundation, Inc., shall comply with all applicable federal, state, and local laws and regulations and shall seek the advice of counsel when necessary or appropriate. Compliance with the law, however, is the minimum standard of expected behavior. Kindah Foundation, Inc., shall also adhere to the highest ethical standards. All resolutions and other legal actions by the Board of Directors shall satisfy two requirements:
- (1) they shall be legally permissible, and (2) they shall also reflect the highest ethical standards as determined by the Board of Directors in the exercise of its sole discretion.
- In managing its funds responsibly and prudently, Kindah Foundation, Inc., shall:
- Devote a reasonable percentage of its annual budget to programs in pursuance of its mission;
- Incur administrative costs adequate to ensure effective accounting and legal compliance systems, internal controls, competent staff, and other expenditures critical to professional management;
- Pay compensation, in return for services, that is reasonable but not excessive;
- Avoid accumulating Kindah Foundation, Inc., funds excessively;
- Draw prudently from restricted funds in a manner consistent with the restrictions;
- Follow spending practices and policies that are fair, reasonable, and appropriate to fulfill the mission of Kindah Foundation, Inc.
- Kindah Foundation, Inc., shall promote diversity and inclusiveness in its Board of Directors, management team, staff, interns, committee members, advisory board members, and volunteers.
- Kindah Foundation, Inc., is committed to improving, continually, its public programs and its organizational quality. Kindah Foundation, Inc., shall periodically review its program and incorporate lessons learned into future programs. Kindah Foundation, Inc., Inc. shall be responsive to new developments in its field of activity and shall be responsive to the interests of its audiences and other constituencies. Kindah Foundation, Inc., shall develop and implement a three-tier evaluation procedure whereby the performance of the Board of Directors as a whole, each Board committee, and each director is evaluated periodically.
- Kindah Foundation, Inc., shall comply with the fundraising requirements of Florida’s Nonprofit Integrity Act of 2004. Kindah Foundation, Inc., shall respect the privacy concerns of individual donors and shall follow donor intent in making expenditures. Kindah Foundation, Inc., shall disclose important and relevant information to potential donors. In raising funds from the public, Kindah Foundation, Inc., shall:
- Inform donors of the mission of Kindah Foundation, Inc., how resources will be used, and the integrity of Kindah Foundation, Inc., causing donations to be used effectively for their intended purposes;
- Inform donors of the identity of those serving on Kindah Foundation, Inc., Board;
- Disclose Kindah Foundation, Inc., most recent financial reports;
- Kindah Foundation, Inc., shall provide comprehensive and timely information to the public, the media, and all stakeholders and shall be responsive in a timely manner to reasonable requests for information. All information about Kindah Foundation, Inc., shall fully and honestly reflect the policies and practices of Kindah Foundation, Inc. All solicitation materials shall accurately represent Kindah Foundation, Inc., policies and practices. All financial and program reports shall be complete and accurate in all material aspects.
- The following governance documents shall be posted on Kindah Foundation, Inc., website:
- Articles of Incorporation, Bylaws, Conflict of Interest Policy, Code of Ethics, Gift Acceptance Policy, Whistleblower Notice and Policy, and Document Management Policy, along with audited financial statements and Form 990 for the most recent three years.
- The website shall invite comments by readers with regard to any governance document, and the readers shall be expressly encouraged to download any documents that may be useful to their nonprofit organization.
- All directors, officers, employees and volunteers have a duty to safeguard information that is proprietary to Kindah Foundation, Inc., information about Kindah Foundation, Inc., that is confidential or proprietary obtained by a director, officer, employee or volunteer as a consequence of such person’s association with Kindah Foundation, Inc., may not be disclosed to third parties unless expressly authorized by Kindah Foundation, Inc.
- Any person, whether or not connected with Kindah Foundation, Inc., may lodge a complaint of unethical conduct against a director, officer, employee, interns, members or volunteer of Kindah Foundation, Inc., by filing such complaint, written or oral, with any director or officer at firstname.lastname@example.org
- Any director who fails to comply with this Code of Ethics may, in the discretion of the Board of Directors, be removed from the Board. If any employee, intern or volunteer fails to comply with this Code of Ethics, that person may be put on notice or terminated, in the discretion of the Chief Executive Officer or the Board of Directors.
XIII. ANNUAL AFFIRMATION STATEMENT
- Kindah Foundation, Inc., shall provide a copy of this Code of Ethics to every director, officer, employee, intern, and volunteer. Each year the Annual Affirmation Statement, attached, shall be signed by each director, officer, and employee, affirming that such person has received a copy of this Code of Ethics, has read and understands it, and agrees to comply with it. Volunteers are not required to sign and submit such a Statement.